Coaching Staff

What the coaching staff list is

The Roster tab has a Coaching Staff panel where you list everyone helping with your team: head coach, assistant coaches, team parent, whoever you like.

• On its own, it's a list, not accounts. Adding someone here doesn't give them a login or their own view of the app. It's a name and a role. If you want an assistant coach to sign in, invite them separately (see below).
• It can come in with a LeagueRun import. If your commissioner has set up coaching staff on LeagueRun, redeeming their code fills this list in for you and replaces any coaches you added by hand. See Team Info & Roster for the full walkthrough.

Adding and editing coaching staff

On the Roster tab, tap + Add Coach. Enter a name and a role, such as Head Coach or Assistant Coach. Tap any entry to change its name or role, or to delete it.

Inviting an assistant coach to sign in

On the Roster tab, tap + Invite Assistant Coach. You have two choices:

• Share code: makes a one-time code, good for 7 days, to text them or read out at practice. This is the most reliable way in.
• Send email: enter your assistant's email address and SquadRotate emails them a sign-in link. It's handy, but if they end up on an empty team instead of yours, switch to a share code (see "If the invite doesn't work" below).

Your assistant needs their own SquadRotate account, with a different email address from yours. If they don't have one, they tap Create an account on the sign-in screen.

Where they enter a share code depends on where they start:

• Brand new account: tap Have an assistant coach invite code? on the empty roster screen.
• Any account, any time: open the menu behind the SquadRotate logo and tap Join a team with a code (or Join another team with a code if they already assist a team).
• A head coach with their own roster: the same Have an assistant coach invite code? link also sits just below + Invite Assistant Coach on the Roster tab.

Note: One account can coach its own team and assist others. Redeeming a code adds the new team alongside what you already have. Nothing is replaced. Every team you coach or assist is listed under Teams in the menu. Tap one to switch.

The "Get help on game day" tip

If you're the head coach and nobody is helping on your team yet, the Roster tab shows a one-time tip pointing at + Invite Assistant Coach: "Invite another adult to the team. They see the plan on their phone, so you can keep your eyes on the kids."

• Tap Invite an assistant to open the invite, or Got it to close the tip.
• It shows once per device and never again after you close it, send an invite, or add an assistant.
• It waits until you have players on the roster, and never shows during a live game. Assistant coaches never see it.

What an assistant coach sees

An invited assistant coach sees Practice and Game-day exactly as the head coach set them up: the plan, the rotations, and the live game as it runs, following along on their own phone. Every control that changes something is off for them: no subs, no starting or ending a game, no logging goals or cards, no marking players absent, no editing practice plans. The Roster tab is hidden for them.

The top bar reads Assistant · Read-only under the team name so they always know. In the menu, their Settings are display only, because the head coach sets the team's lineup rules.

Letting your assistant edit

By default an assistant coach can only watch. If your assistant is the one running the sideline, you can let them edit instead. Open the menu, tap Team settings, and turn on Assistants can edit. Only the head coach sees that switch work; assistants see it locked.

• It's per team. It applies to the team you're on and nobody else's. Off is the default for every team, so nothing changes until you turn it on.
• What they can do. The Roster tab comes back for them, and they get the same lineup and Game-day controls you have: subs, starting and ending the game, goals and cards, absences. Their top bar reads Assistant · Can edit. Team settings, including this switch, stay yours.
• Turn it off any time. Their phone goes back to read-only within a short refresh and tells them so.
• If you both change something at once. Whoever saves second finds the team has already changed. On the head coach's device, SquadRotate merges the two: it pulls in the other changes, keeps yours, and syncs again on its own. An assistant in that spot sees the latest version and a note that their last change wasn't saved, so they can redo it. On game day, it's still simplest to decide who is making the changes.

Revoking access

Tap + Invite Assistant Coach on the Roster tab to see pending invite codes and any assistant coaches who've already joined. Tap Revoke next to a pending code to cancel it before it's used, or next to an assistant coach's name to remove their access. A removed assistant loses access to your team within a short refresh. If they still have another team (their own, or one they also assist), they're switched there. Otherwise they're signed out.

If the invite doesn't work

After redeeming, your assistant should land on your team with Assistant · Read-only in the top bar.

If they end up on an empty team instead (a blank roster, or a team called something like "Team 1"), the invite didn't attach, even though signing in seemed to work. Don't keep making new codes. Email support@gizmobuild.io with your team name and your assistant's email address and we'll link them up directly.

Worth checking first: they're signed in with their own email address, not yours, and the code hasn't expired (codes last 7 days and work once) or been revoked and replaced. If your assistant sees a "code already used" error on a code you know is fresh, someone else probably redeemed it first, for example by testing it themselves or opening a shared link on a coach's own phone.

Questions about inviting, or need something it doesn't cover? Email support@gizmobuild.io.