Coaching Staff

The Team Info tab has a Coaching Staff panel where you list everyone helping with your team — head coach, assistant coaches, team parent, whoever you like.

Note: On its own, this list is a reference, not a set of accounts. Adding a name here does not create a login or give that person their own view of the app. To let an assistant coach actually sign in, invite them — see below.

Adding and editing coaching staff

From the Team Info tab, tap + Add Coach. Enter a name and a role — Head Coach, Assistant Coach, or anything you like. Tap any existing entry to edit its name or role, or to delete it.

If your commissioner has set up coaching staff on LeagueRun, redeeming their code fills this list in for you and replaces any coaches you added by hand.

Inviting an assistant coach to sign in

From the Team Info tab, tap + Invite Assistant Coach. The same option appears on the empty roster screen, so you can invite someone before you have added any players.

You have two ways to send it:

• Send email — enter your assistant’s email address and SquadRotate emails them a sign-in link. This is the simplest route for most people.
• Share code — generates a 6-character code, good for 7 days and usable once. Text it to them or read it out at practice. They tap Have an assistant coach invite code? on the sign-in screen and enter it.

Your assistant needs their own SquadRotate account, using a different email address than yours. If they do not have one, they can create it from the sign-in screen first.

Important: An assistant coach account can be linked to one team at a time, and it must be an account that does not already run its own team in SquadRotate. If someone who already has their own team redeems a code, they will see “Code redeemed, but this account already owns a team — assistant access was not applied.” The code is used up either way, so you would need to generate a new one. Have them sign up with a different email address that is not already coaching a team.

What an assistant coach can see

An invited assistant coach sees Practice and Game Day exactly as you have set them up — the current lineup, the rotations, and the live game as it runs.

Everything that changes something is switched off for them: no substitutions or swaps, no starting or ending a live game, no marking players absent, no editing practice plans, no formation or roster changes. Team Info and team switching are hidden from their view entirely. A Read-only — Assistant Coach view banner is shown while they are signed in.

There is still one lineup, and it is still yours.

Revoking access

Open + Invite Assistant Coach on the Team Info tab to see any invite codes still waiting to be used, and any assistant coaches who have already redeemed one.

Tap Revoke next to a code to cancel it before it is used, or next to an assistant coach’s name to remove their access. A revoked assistant loses visibility into your team within a few seconds and is signed out automatically.

If the invite does not work

After redeeming, your assistant should land on your team with the read-only banner showing.

If they end up on an empty team instead — a blank roster, or a team called something like “Team 1” — their account is being treated as one that owns its own team, so the invite was not applied. The quickest fix is for them to sign up again with a different email address that has never created a team, and use a fresh code. If that is not practical, email support@gizmobuild.io with your team name and your assistant’s email address and we will sort it out directly.

Other things worth checking first:

• They are signed in with their own email address, not yours — and one that does not already run its own team.
• The code has not expired — codes last 7 days and work once.
• The code has not already been revoked and replaced.

Questions about any of this? Email support@gizmobuild.io.